How to Fill Out a Japan Visa Schedule of Stay (Keikakusho) in 2026

What Is the Schedule of Stay?

The Schedule of Stay is a simple 4-column table that lists:

• Date
• Activity Plan
• Contact
• Accommodation

It covers your entire trip in Japan, day by day or in logical blocks. It proves you have a legitimate travel plan and won't overstay.

You must submit this with your visa application. It needs to look official and match the details in your flight/hotel bookings and application form.

What You Need to Prepare

Before filling it out, gather:

• Flight confirmations (arrival/departure dates, flight numbers, airports)
• Hotel bookings (names, addresses, check-in/out dates, phone numbers, confirmation numbers)
• Any other activities (tours, meetings, etc.)

If your itinerary has multiple hotels or cities, list each stay clearly.

Tip: The more precise and consistent your details, the better. Mismatches between your Schedule of Stay and supporting docs are a common reason for delays.

Step-by-Step: How to Fill It Out

1. List your dates in the first column (use the format the embassy prefers, often YYYY-MM-DD or Month Day, Year).
2. Describe your daily plans in the Activity Plan column. Be specific but concise. Examples:
   • "Arrive at Haneda Airport on JL123 from Los Angeles. Transfer to hotel in Shinjuku."
   • "Sightseeing in Tokyo (Asakusa, Shibuya). Dinner at local restaurant."
   • "Shinkansen to Kyoto. Visit Fushimi Inari Shrine."
3. Add contact info (airline, hotel phone, tour operator, or sponsor if applicable).
4. List accommodations with full address, phone, and confirmation number where possible.

Repeat for every day or logical segment of your trip. If you're staying in one place for several days, you can group it but be clear.

Important: The document must be in a clean table format. Handwritten or poorly formatted versions are often rejected.

Common Mistakes to Avoid

• Missing or incorrect dates that don't match your flights/hotels
• Vague activity plans ("sightseeing")
• No contact or accommodation details
• Inconsistent information with other application documents
• Using the wrong format (not the official 4-column layout)
• Forgetting to include return flight home

Embassies want to see a realistic, well-planned trip that matches your stated purpose of visit.

How to Create a Professional PDF Quickly

Manually formatting this in Word or Google Docs can take hours and still look amateur.

Japan Trip Docs was built exactly for this:

• Paste your flight and hotel confirmations, or answer a few guided questions.
• It extracts and formats everything into the official 4-column Schedule of Stay layout.
• You can review and edit every detail before generating.
• The PDF uses the proper Japanese-capable font so addresses render correctly.
• One-time payment, no subscription.

Try it here: https://japantripdocs.com/japan-visa-schedule-of-stay-generator

It takes most people under 2 minutes from paste to preview.

After You Generate

• Download the PDF.
• Review it carefully against your actual bookings.
• Submit it with your visa application.
• Keep a copy for your records.

If anything looks off, you can regenerate quickly.

Final Tips for 2026 Applications

• Requirements can vary slightly by consulate — always check the official website for the embassy/consulate handling your application.
• Include your full name exactly as it appears on your passport.
• If traveling with family, you may need separate or combined schedules — check the latest guidelines.
• Book refundable or changeable flights/hotels when possible, in case of delays.

A clean, professional Schedule of Stay shows the consulate you're organized and serious about your trip.

If you want a fast, accurate way to produce the exact format they expect, the tool linked above handles the formatting and extraction for you.