Template
Japan Visa Itinerary Format & Free Template
For a Japan tourist visa, the Schedule of Stay (your daily itinerary) must be a clean 4-column table: Date, Activity Plan, Contact, and Accommodation. Get the columns right and the rest is easy. Here is the exact format, a blank template you can copy, and a filled example you can model your own trip on.
The required columns
Every Schedule of Stay uses the same four columns. Fill in a row for every day from arrival to departure:
- Date — the calendar date (or a date range for consecutive days in the same place). It should line up with your flight tickets and hotel bookings.
- Activity Plan — what you'll actually do that day, with specific places. "Senso-ji, Ueno Park, Akihabara" reads far better than "sightseeing".
- Contact — who to reach that day, such as the hotel front desk, the airline, or a host. A dash is fine on free-roaming days.
- Accommodation — where you're staying that night, ideally with the full address and phone number so it matches your reservation.
Blank template
This is the structure — four headers and one row per day. Copy it and fill in your own trip:
| Date | Activity Plan | Contact | Accommodation |
|---|---|---|---|
Filled example
Here is the same format filled in for a short Tokyo–Osaka trip — an arrival day, a sightseeing day, and a departure day:
| Date | Activity Plan | Contact | Accommodation |
|---|---|---|---|
| May 5 | Arrive Narita (NRT). Transfer to hotel in Shinjuku; evening walk around Shinjuku and Kabukicho. | Hotel front desk | Sample Hotel Shinjuku, 1-2-3 Nishi-Shinjuku, Shinjuku-ku, Tokyo · +81 3-1234-5678 |
| May 6 | Tokyo sightseeing: Senso-ji Temple in Asakusa, Ueno Park, and Shibuya Crossing. | — | Sample Hotel Shinjuku, 1-2-3 Nishi-Shinjuku, Shinjuku-ku, Tokyo · +81 3-1234-5678 |
| May 9 | Morning at Osaka Castle, then transfer to Kansai (KIX) for departure flight home. | Airline | — |
Get it as a clean PDF
You don't have to format the table by hand. Our generator builds the Schedule of Stay in this exact 4-column layout and renders it as a clean PDF. It uses a Japanese-capable font, so hotel names and addresses with Japanese characters show up correctly instead of as blank boxes — which matters when your reservation lists the address in Japanese.
Generate your Japan visa itinerary in the exact required format — with real hotel addresses filled in automatically.
Create my Japan visa itinerary → Preview the exact PDF before you pay. One-time, no account. Full refund if it can't be generated.More guides
Requirements can change and vary by applicant — always confirm the latest details with the Embassy of Japan / the Japan Visa Application Centre handling your application. Japan Trip Docs is an independent tool and is not affiliated with any government body.